Features
Everything to invoice, in one place.
Built for Belgian rules, without unnecessary buttons. Click a feature to see more.
Scan invoices
Drop a PDF into the inbox and ProFactuur fills in the supplier, amounts, VAT, IBAN and structured reference itself. Check the details next to the PDF and approve. ProFactuur learns from your corrections, supplier by supplier.
- Green fields checked, orange to review
- Supplier matched by VAT number
- Corrections remembered per supplier
- Free 5, Start 30, Pro 100 and Team 500 PDFs per month
- Up to 10 MB per PDF; you fill in scans without text manually
Invoices
Create invoices and credit notes with a live preview. Numbering runs per year without gaps.
- Sequential numbering without gaps
- Structured reference automatically
- Final invoices locked
- Credit note in one click
- Professional PDF with your logo
Quotes
Professional quotes with introduction and terms, and you track whether they were accepted.
- Own numbering OF-2026-0001
- Validity and expiry automatic
- Convert to invoice in one click
Peppol
Send and receive e-invoices straight from ProFactuur, compliant with the e-invoicing mandate.
- Send in one click
- Receive in your Peppol inbox
- Live status per invoice
- PDF and UBL to download
CRM
Everything about your customer in one place, with a timeline that fills itself in.
- Contacts, tags and custom fields
- Notes, calls and tasks
- Automatic timeline of every action
- Outstanding amount per customer
Products
Save your products and services and add them to an invoice or quote in a few taps.
- Units per piece, hour, day or month
- VAT and price filled in automatically
- Categories and active or inactive
Subscriptions
Set up a subscription once and ProFactuur creates and sends the invoice itself every month, quarter or year. Via Peppol or email, without you having to do anything. Prefer to check first? Set the subscription to draft.
- Monthly, quarterly or yearly
- Automatic sending via Peppol or email
- Or review as a draft first
Payment follow-up
Record (partial) payments, put a payment QR code on your invoice and let ProFactuur send reminders automatically after 7, 14 and 30 days.
- Payment QR code on invoice and PDF
- Partial payments and outstanding amount
- Three reminder levels with your own text
VAT number check
Check a customer's VAT number in one click via VIES and fill in name and address automatically.
- Works for all EU countries
- Status visible for every customer
- Check when finalising
Import bank statements
Import a CODA or CSV file from your bank and payments with the correct structured reference are matched to your invoices automatically.
- CODA and CSV from KBC, BNP Paribas Fortis, Belfius, ING and Argenta
- Suggestions by invoice number or amount
- Duplicate transactions skipped
Link with your accounting software
Forward your sales and purchase invoices automatically to ClearFacts, Yuki, Octopus, Exact Online, Codabox or Billit.
- PDF and UBL file attached
- Each document sent automatically only once
- Status visible on every document
Reports
Four overviews you actually use. Overview shows revenue, costs and result per period, compared with the previous period. Debtors shows who still has to pay, with ageing analysis and reminders. VAT gives an indicative overview per Belgian box, ready for your accountant. Customers & products shows your revenue per customer and per product.
- Overview, Debtors, VAT and Customers & products
- Export as PDF, Excel or CSV, including an overview for your accountant
- Exempt? A threshold bar shows how close you are to €25,000
- Amounts excl. VAT, archived documents are included
Company lookup
Type a name or enterprise number and the details are filled in automatically.
- Search by name or number
- VAT number derived from CBE
- Peppol check for every customer
Team & permissions
Work with your team, each with the permissions that fit their role.
- Three roles with clear permissions
- Invite via a personal link
- Sensitive data for the owner only
Security
Each business sees only its own data, and every important action is logged.
- Data isolated per business
- Activity log of every change
- Data on servers in the EU
AI connection (MCP)
Connect ProFactuur to AI tools that support MCP, such as Claude and ChatGPT. Ask which invoices are outstanding or have a quote prepared. The AI only creates drafts, you decide.
- Check outstanding amounts
- Drafts for invoices and quotes
- Nothing is finalised without you
Security
Secure from the start
Roles and permissions
Owner, admin and member, enforced in the database itself.
Activity log
Every important change is recorded and can be traced.
Verification via the Peppol partner
An authorised representative verifies every business so that nobody can intercept your invoices.
Encrypted connections
Keys for external services are stored encrypted.
Ready to invoice smarter?
Create your account and start on Free. Pick a paid plan as soon as you want to send documents.