Can I enter half square metres?

Yes. A line quantity can be a decimal, such as 68.5.

Can customers accept a quote on their phone?

Yes. They open the link and sign with a finger on Start, Pro and Team plans. On the free plan, you download the quote as a PDF.

How do I handle extra work?

Get a separate quote accepted, then include the lines from both quotes on the final invoice.

Painters

Painting quote per m² or room

A customer asks what it costs to paint their living room, hallway and two bedrooms. A clear, prompt price often wins the job. Quoting per m² or room makes your price quick to prepare, fair and easy to compare.

Per m², per room or per hour?

For pricing per m², measure walls and ceilings, deduct windows and doors, then multiply by your rate. A room price suits small jobs such as a toilet or storage room where measuring would take disproportionate time. Hourly pricing mainly suits repairs and preparation whose duration is hard to estimate.

Disputes arise when a ceiling was excluded from the room price or an extra coat is needed because the old colour shows through. Specify the number of coats, preparation such as filling and sanding, who moves furniture and whether paint is included. Clear scope prevents questions and late payment.

In ProFactuur

How to do it, step by step

1
Save your prices as products
Create products such as Paint walls, 2 coats, per m² or Paint ceiling, per m². Choose m² as the unit so each line is correct. Use room as the unit for room prices.
2
Enter the measurements
Select the product and enter the area. Decimals such as 42.5 m² are allowed. ProFactuur calculates each line and the total, including VAT.
3
Get online acceptance
On a paid plan, email the quote. The customer opens a link, reviews it and accepts with their name and signature, or declines with a reason. The time and IP address are saved.
4
Agree extra work separately
If work is added, create another quote and get acceptance before starting. Include both quotes in the final account.

Example

Example: refreshing a living room and hallway

A painter prepares a quote for a house built in 1985. The reduced-rate conditions are met, so 6% VAT applies.

Paint walls, 2 coats, 68.5 m² at €14.00	€959.00
Paint ceilings, 32 m² at €16.00	€512.00
Complete toilet, 1 fixed fee	€240.00
Total excluding VAT	€1,711.00
VAT at 6%	€102.66
Quote total	€1,813.66

If the customer later adds the stairwell, issue a separate quote for that work. Check our page on 6% VAT on renovation to see whether the rate applies.

A quote that builds trust

Customers often compare three quotes. Make yours stand out with your logo, accent colour, tidy layout and clear lines. Choose a quote layout in settings and add your terms and conditions covering payment and scheduling. Set an expiry date: paint prices and availability change, and a quote still valid after six months can cost you money. The overview shows sent, viewed, accepted and declined quotes so you know whom to follow up.

Convert an accepted quote into an invoice in one click. If you need a deposit first, read the guide to deposits and final invoices for painting work. To show paint and labour separately, read the guide to separating materials and labour.

Frequently asked questions

More for painters

Paint and materials separate from labour on quotes and invoices

Paint, materials and working hours on separate lines.

Deposit and final invoice for painting work

A deposit for large jobs and a clear final account.

All about invoicing for painters 6% VAT on renovation Construction quotes

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