Construction and renovation
A good quote wins work: it is clear, professional and delivered quickly. Record the client’s approval without printing, scanning or endless emails.
Word-processed quotes take time, look inconsistent and often reuse old prices. Clients must print, sign, scan and return the PDF. They postpone it and may choose a faster competitor.
A brief email or phone call offers limited evidence if a dispute arises. When work starts, all the details must then be retyped into an invoice.
In ProFactuur
Choose items from your product list or create them in a popup, with the correct VAT rate, unit and price. Pick a layout and font matching your business.
The client receives a unique link to view the quote online or download a PDF on their phone or computer.
The client enters their name, confirms agreement and signs with a finger or mouse. If declining, they can give a reason. Timestamp and IP address are saved.
Track sent, viewed, approved and declined statuses. An approval block is added to the PDF.
Turn an approved quote into an invoice or deposit invoice in one click. The language and VAT regime carry over.
Example
A quote for a private client whose home dates from 1990, with a deposit and payment deadline in the terms.
| Erect and dismantle scaffolding | €1,850.00 |
| Clean façade and repair pointing, 120 m² at €38.00 | €4,560.00 |
| Insulated façade cladding, 120 m² at €95.00 | €11,400.00 |
| Total excluding VAT | €17,810.00 |
| 6% VAT | €1,068.60 |
| Total quote | €18,878.60 |
The client approves on their phone on Sunday evening. On Monday morning, you create the 30% deposit invoice and schedule the project.
Describe work by item, with quantities and unit prices. State the VAT rate and qualifying conditions, deposit, payment terms and quote validity. If using progress statements, explain how staged invoicing works.
In ProFactuur, add standard terms as fixed text or a PDF attachment and choose an optional cover page for consistent presentation. Follow up by phone when a quote has been viewed for a week without approval: resolve questions about pricing or timing before the client chooses a competitor.
Request a deposit at the start and settle correctly at handover.
Read moreInvoice larger projects in instalments based on completed work.
Read moreInvoice subcontracting correctly without VAT and with the required wording.
Read moreCreate your account and start on Free. Pick a paid plan as soon as you want to send documents.
